Job Vacancy For Administrative Officer

Job Duties

• Organizing and managing schedules and calendars for staff, managers, and senior-level officer
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting human resources department with payroll and personnel databases
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers

Functions and duties:

• Encoding of invoices, preparation of Payment Requests and Payment Orders, screening of supporting documents, verifying the third parties data.
• Registration of third parties and their bank details (Legal Entity Form and Bank file). Follow-up with Headquarters
• Processing of missions and plane ticket payments
• Processing reimbursement of representation cost
• Reimbursements of expenses related to the Residence
• Register separately the recoverable VAT under the appropriate suspense accounts
• Link good receipts to invoice when asset is acquired

Qualification Required & Experience

• Accredited Diploma/Degree/Higher National Diploma(HND).
• Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
• Prior experience using spreadsheet software, including Excel
• Proven experience being able to handle multiple tasks at the same time
• Notable organizational skills and the ability to provide organization and structure that others can follow

• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
• Comfortable working independently when needed, or as part of a team

Knowledge of languages

• Fluent in English both oral and written.

Location: Accra

How To Apply For The Job

Interested and qualified applicant can contact us via our email contact-

ircghanaproject@gmail.com

Company name and Contact Address:

IRC Ghana
Plot no.61 at no.18
Third Close
Airport Residential Area
Accra, Ghana

Website- https://www.ircwash.org

Closing Date: 31 November, 2023

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